DATE: August 10, 2015
JOB TITLE: Circulation and Finance Manager (part-time)
The selected candidate(s) will be responsible for managing the ongoing financial activities and circulation management of Alternatives Journal (A\J), Canada’s national environmental media organization. In some cases, it may be necessary to pursue as two separate positions but, for the purposes of this opportunity, A\J is seeking someone to fulfill both aspects of this existing position.
A. FINANCE MANAGEMENT
Organization utilizes Quickbooks
Pay supplier invoices in a timely manner
issue invoices to customers and ensure the prompt collection of receivables
record cash/cheque receipts and make bank deposits
conduct monthly reconciliation of bank accounts and credit cards
process payroll through ADP in a timely manner
report to managers and board, issue financial statements as needed
manage HST remittances on a quarterly basis
maintain an orderly accounting filing system
provide information to the external accountant at year end and as needed.
B. CIRCULATION MANAGEMENT
Maintain circulation database Quickfill to process subscription and back issue orders
batch payments for deposit, provide regular labels for issue mailouts, renewals, invoices.
Distribute and promote newsstand sales, bulk orders and course materials.
Prepare and deliver regular circulation trend reports.
prepare circulation information as required for fundraising purposes
Answer customer service / circulation emails, phone calls
issue receipts, as required.
NATURE AND SCOPE
Interacts with Alternatives Journal team. Excellent customer service skills are a must.
The position advises Management Team on financial concerns. Comfort level in supporting Management and Board with fiscal advice, recommendations and in building financial case studies
The position necessitates good time management skills and the ability to prioritise. Managing the complex and powerful subscription database (Quickfill) critical thinking for problem solving and strategic decisions around report creation to ensure that the magazine can adapt to face challenges in the marketplace.
Strong attention to detail and an investigative nature.
Education: Completion of a Bachelor’s degree, completion of accounting designation, and/or bookkeeping certification.
Experience: at least 2 years experience in publishing, environment and/or bookkeeping required.
If you feel that you are a good candidate for this position and would like to learn more or submit your resume for consideration, please contact Marcia Ruby, Publisher, at firstname.lastname@example.org for more information.
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